Task | Specifics | Examples | Challenges | Priority | Time Expectation/Sizing | Order of Execution | Explanations |
---|---|---|---|---|---|---|---|
1. Document Upload and Instant Review | Review against template documents, best practice negotiation positions, and internal policies. | Template: Check for standard clauses like confidentiality. Best Practices: Assess liability caps. Policy Compliance: Verify data protection adherence. | More Challenging: Ensuring comprehensive coverage of diverse templates and policies. Less Challenging: Implementing basic document upload functionality. | High | 2-3 weeks | 1 | This task is foundational as it sets the stage for the entire review process. It involves setting up the system to handle document uploads and initial reviews, which are critical for subsequent tasks. |
2. Document Alert and Summary View | Identify missing terms/rights/obligations, highlight off-market provisions, and indicate policy breaches. | Missing Terms: Highlight absence of dispute resolution. Off-Market: Flag non-standard payment terms. Policy Breaches: Conflict with data privacy policies. | More Challenging: Accurately identifying off-market provisions. Less Challenging: Simple comparison to highlight missing terms. | High | 3-4 weeks | 2 | This task builds on the document review foundation by providing detailed alerts and summaries. It's essential for understanding specific issues in the document and guiding the user towards necessary changes. |
3. Red-Line Mark-Up Proposal | Suggest alternative language for issues and ensure alignment with best practices and policies. | Replace non-standard indemnity clause with preferred template. | More Challenging: Crafting contextually appropriate language suggestions. Less Challenging: Basic red-lining functionality. | Medium | 2-3 weeks | 5 | Red-lining is crucial for providing actionable insights. It offers the user concrete suggestions for modifying the document, improving its alignment with best practices and policies. |
4. Outcome Recording and Risk Scoring | Measure risk against negotiation playbooks and preferred terms. | Assign higher risk to contracts with multiple off-market provisions. | More Challenging: Developing an accurate and reliable risk scoring algorithm. Less Challenging: Recording review outcomes. | Medium | 2-3 weeks | 6 | Recording outcomes and scoring risks are vital for evaluating the document's overall risk profile. This helps prioritize actions and measure compliance with negotiation strategies. |
5. General Risk Scan and Visualization | Identify and visualize risks, compare risk profiles to other contracts, and provide aggregated risk views. | Use heat maps for risk concentration. Display comparative risk severity. | More Challenging: Developing advanced visualization techniques. Less Challenging: Basic risk identification. | High | 3-4 weeks | 3 | Visualizing risks helps users quickly grasp the severity and location of issues within a document. It provides a comparative view that is essential for strategic decision-making. |
6. Analytics and Insights | Highlight most negotiated terms and common clauses. Offer data-driven insights. | Show that confidentiality clauses are most modified. | More Challenging: Extracting and analyzing large volumes of contract data. Less Challenging: Displaying basic analytics. | Medium | 3-4 weeks | 7 | Analytics and insights provide a deeper understanding of common negotiation points and trends. This data-driven approach aids in making informed decisions and improving negotiation outcomes. |
7. Contextually Relevant Recommendations | Provide ranked options from most to least favorable. | Present a preferred arbitration clause as the top option. | More Challenging: Ensuring recommendations are contextually accurate and relevant. Less Challenging: Basic ranking of options. | Medium | 2-3 weeks | 8 | Providing ranked recommendations helps users quickly choose the best options. This task ensures that suggestions are relevant and aligned with the user's preferences and market standards. |
8. Risk Identification and Highlighting | Automatically detect and flag risks. Provide explanations for identified risks. | Flag non-market termination clause and explain impact. | More Challenging: Accurately identifying and explaining complex risks. Less Challenging: Highlighting simple risks. | High | 3-4 weeks | 4 | Risk identification is a core component of the review process. Automatically flagging and explaining risks helps users understand potential issues and take appropriate actions. |
9. Document Summarization and Risk Highlighting | Summarize key points from documents. Highlight legal, governance, and compliance risks. | Summarize law firm's advice note with highlighted risks. | More Challenging: Summarizing complex documents accurately. Less Challenging: Basic summarization of simple documents. | High | 2-3 weeks | 9 | Summarizing documents and highlighting risks provides a quick overview of critical issues. This task aids in identifying key areas of concern without needing to read the entire document. |
10. Risk Explanation and Linking | Provide detailed explanations for risks. Link to specific sections causing concern. | Detail why an indemnity clause is flagged and link to it. | More Challenging: Providing comprehensive and understandable explanations. Less Challenging: Basic linking to document sections. | Medium | 2-3 weeks | 10 | Explaining and linking risks to specific sections helps users understand the context and rationale behind identified issues. This task enhances the transparency and usefulness of the review process. |
11. Review Against Best Practice Templates/Documents | Ensure compliance with best practices. | Compare contract clauses with best practice templates. | More Challenging: Adapting to evolving best practices. Less Challenging: Basic template comparison. | Medium | 2-3 weeks | 11 | Reviewing documents against best practice templates ensures consistency and adherence to industry standards. This task helps maintain high-quality document standards. |
Document Upload and Instant Review (Task 1) is foundational and should be tackled first.
Document Alert and Summary View (Task 2) and General Risk Scan and Visualization (Task 5) follow as they directly build on the document review.
Risk Identification and Highlighting (Task 8) is critical for overall functionality and should be addressed early.
Tasks involving recommendations, red-lining, and outcome recording are implemented after core functionality is in place.
Analytics, detailed explanations, and best practice reviews are added once the primary features are operational.
To optimize the scheduling of tasks, we'll identify dependencies and parallelizable tasks. Tasks that depend on the completion of others will be scheduled sequentially, while independent tasks will be tackled in parallel.
Week | Task 1 | Task 2 | Task 3 | Task 4 | Task 5 | Task 6 | Task 7 | Task 8 | Task 9 | Task 10 | Task 11 |
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1 | X | X | X | ||||||||
2 | X | X | X | ||||||||
3 | X | X | X | ||||||||
4 | X | X | |||||||||
5 | X | X | X | ||||||||
6 | X | X | X | ||||||||
7 | X | X | |||||||||
8 | X | X | X | X | |||||||
9 | X | X | X | X |
Schedule A focuses on a sequential approach with minimal parallel tasks to ensure each task is completed thoroughly before moving to the next. This reduces risk but may increase the overall timeline.
Schedule B emphasizes parallel execution to reduce the overall timeline. It introduces more complexity in management but optimizes resource utilization.